Need to view a previously Archived file?
At any time you can move archived files back into the original Physiolab database to view them. Follow the same procedure for archiving files, but select archived sessions in the right side of the Archiving window and use the left arrow to move them back into Physiolab.
'DATA MANAGEMENT'- ARCHIVING DATA
Archiving to a folder can be very beneficial for supervision.
Your interns can email session data for a single client or a group of clients.
Researchers can archive session data by protocol, for example, putting all pain clients into a pain-stress profile folder.
SIDEBAR
WHY YOU MUST ARCHIVE
One GB Maximum Limit on stored data for all sessons.
The archieve function is critical housekeeping for your data.
After 1 GB of data is reached, ther program 'dumps' the oldest files.
We have built is a 'warning' pop-up when the data folder is reaching maximum, but do not rely on it.
Back up [ archive by copying] or clear [archieve by moving ] your files regularly.
J&j can not retrieve 'dumped' files.
Archiving Session Data
All patient data is saved into the same file, named data.mdb.
When you have stored ½ gigabyte of data, you will start getting messages suggesting that you archive files. It is important to respond to these prompts and archive data since you will not be able to access session data if the 1 gigabyte maximum database size is reached.
To archive data, click Manage Data on the main entry menu, then click Archive.Archive is on the right. The Archiving Window comes up.
Most of the time, you need to Archive, Remove [move] the files from data.mdb], and reset [compact] the original database. This is how you do it:
In the Archiving Window, select a client alias name in the Main Database drop-down box. Select an application that has data for the client in the top drop-down box.
To select a target folder location for your archived files, click the small button to the right of the Archive textbox.
* If you have previously archived data, select an archive file name in the Open window.
*You can choose to have a separate database file for each client or you can archive files by time period (quarterly, half-yearly, etc.)
Back in the Archiving window, click on the date of a session in the list to the left, then click the right arrow to move it into the list of files to be archived.
* You can select and move all files in the list or you can pick and choose sessions by holding down the Cntl key while clicking on those you wish to archive.
Other times you just need a copy of a file for a colleague but do not want to remove it. You need to change the default 'move' file to 'copy' file:
If you do not wish to remove the file you can leave the original file in place and just copy a file into a new data location, follow the procedure for archiving files, but click the Copy dot before you click the right arrow. This moves files into the right side of the Archiving window (This does not free up space in the data.mdb file). Click Close to exit the window.
* You can select and move all files in the list or you can pick and choose sessions by holding down the Cntl key while clicking on those you wish to archive.
* Finally, click Compact Databases to free up space in the Physiolab database, confirm by clicking Yes, and click Close to exit the window.
Need to email an Archived file?
Simply attach to an email client. some email services have size limits and file type restrictions.
If necessary, ZIP before sending.
Be sure to mention your exact Application Name, e.g. [01] EMG, and Series, e.g. PhysioPilot in your email.
